Child Care Payment Update- February 20, 2015- Funding for Month All Spent

Approval of Payments by DHS

**Payments approved by DHS on Thursday 2/19 included  MOST of the remaining payments entered on 2/1 and 2/2, along with MOST payments entered on 2/3, and many (not all) payments entered on 2/4.

***It appears payments to be approved tonight, 2/20, will include Most payments entered on 2/4 not already approved, and Many (not all) payments entered on 2/5.  .  We note MOST on the approval of entered payments because some payments require extra technical work to process the payments, or there might be an issue with the provider information which can cause delays on the approval of the payments.

****At this point, funding for the month is basically out.  Without any new funding, most payments waiting to be approved after today won’t start to be approved until mid- March when our normal Federal funding becomes available.  

Providers can see approved payments at:

www.dhs.state.il.us

*Go to tab:  FOR PROVIDERS

*Click on:  PAYMENTS

*Click on:  PROVIDER PAYMENT INQUIRY

Enter:  SS# or FEIN

Click on:  Submit

-most recent approved payment will be noted at the top of the page.  The CVR column is the approved date.

Issued Payments:

It appears payments approved by DHS on Wednesday night 2/18  were issued by The Office of the Comptroller last night, 2/19.  Payments issued last night will be mailed today.  For debit card and direct deposit payments, funds should be in those accounts Monday.

Payments are generally issued by The Office of the Comptroller  1-3 working days after being approved by DHS.

Providers can see issued payments at:

www.ioc.state.il.us

*Go to Financial Inquiries (tab at top of the page)

*click on Vendor Payments

* Enter SS# or FEIN (click OK)

*For the next two pages click on Gray Boxes at bottom  (Payments and Find Warrants)

Most recent payment will be listed at top of the page.

February 20, 2015 at 3:59 pm

Governor Rauner Proposed Budget

Courtesy of the Ounce of Prevention-

Gov. Bruce Rauner delivered his budget address this afternoon, highlighting early childhood, but proposing several steep cuts in his FY2016 budget.

The governor proposed a partial restoration ($25 million) of cuts previously made to the Early Childhood Block Grant at the State Board of Education. While there is still a lack of detailed information regarding budget lines in the Department of Human Services, the administration did outline deeply-concerning program changes to the Child Care Assistance Program (CCAP) and Early Intervention (EI) program for FY2016.

Those changes include:

  • for CCAP, freezing intake for children over the age of 6, increasing parent co-payments and eliminating payments for children cared for by relatives.
  • for EI, increasing the extent to which a child must exhibit developmental delays to be eligible for services from 30% delay to 50% delay.   In addition to our strenuous opposition to these cuts to early childhood services, we are also opposed to many other proposed cuts in health, social service and education programs that would directly impact vulnerable children and families and their communities.
    While we have concerns about the FY2016 plans for CCAP, we were pleased to hear that the governor and General Assembly are close to resolving the FY2015 budget deficit for CCAP. Child care services have already been affected by delayed payments, and care for children will be severely compromised without immediate action.  The governor’s proposed budget makes it clear that the FY2016 budget deficit cannot be balanced through program cuts alone without harming essential state priorities such as early childhood. Sustainable revenue is necessary to support programs that serve the state’s most vulnerable children and families.
  • Please join early childhood advocates from Illinois Action for Children, the Ounce of Prevention Fund and Voices for Illinois Children at 1pm on March 2 as we discuss Gov. Rauner’s FY2016 budget address. We will discuss the proposed budget’s impact on children and families through such programs as the Child Care Assistance Program, Preschool for All, Home Visiting and more.
  • Register for Governor’s FY2016 Budget Address Webinar here.
  • Illinois is a state with a long history of bipartisan support for early learning and is a leader in building a prenatal-to-five early learning system that delivers high-quality, comprehensive services. We urge Gov. Rauner and the General Assembly to work together to enact a budget that truly supports our youngest children and their families.    The budget discussion now moves to the legislature. It is clear that there are major differences to be resolved in the approach to crafting an FY2016 budget. We will need your help in the coming weeks to ensure that the range of early childhood programs and services serving our most vulnerable young children are a priority in the final budget.

February 20, 2015 at 4:34 am

CHILD CARE CENTERS: ATTENDANCE EXEMPTIONS FOR DAYS OPEN DURING SNOW STORMS

 Did You Stay Open During the Snow and Have Low Enrollment?

You May Apply for An Attendance Exemption

Policy Statement:

To encourage subsidized child care programs to provide services during unforseen, extraordinary circumstances and to lessen the financial impact of those events which are beyond the control of the program, licensed child care centers may apply for an attendance exemption when an extraordinary event is responsible for substantially less than normal attendance.

Definitions:

An extraordinary event is described as:

  • a natural disaster, such as a tornado or flood,
  • a mechanical breakdown, such as a boiler breakdown, electrical outage, frozen water pipes, etc., which is of long enough duration to inhibit services,
  • a snowfall such that schools, offices, and/or industries are closed for the day,
  • an epidemic such that 50% of the children are absent on the same day or days during the month. This includes common illnesses such as chicken pox, flu, common cold, head lice, etc. If a case of communicable disease occurs in a child care facility, this fact shall not be considered a reason for this facility to close, except in the case of an emergency. And,
  • other extraordinary circumstances which will be individually examined by IDHS Child Care staff.

Applicability

These procedure apply to licensed child care centers only.

Procedures:

Licensed child care centers paid through the certificate program or site administered child care program may be eligible to receive an attendance exemption to lessen the financial impact of certain events which are beyond the control of the program.

All Attendance Exemption Requests will be authorized through the Bureau of Child Care & Development, Springfield. All inquires regarding an attendance exemption shall be referred to the IDHS liaison at DHS.CCAP.Policy@illinois.gov.

To receive an attendance exemption, a licensed child care center must:

  1. Contact the IDHS liaison at DHS.CCAP.Policy@illinois.gov within 5 business days of the event for which an attendance exemption is being requested.
  2. Fax the completed Attendance Exemption Request form and supporting documentation to the IDHS liaison at 217/557-4717 within 10 business days of the event.  Or, you may e-mail the form and documentation to DHS.CCAP.Policy@illinois.gov.
  3. The IDHS liaison will:
    1. Review the Attendance Exemption Request form: IL444-4338 (pdf) and supporting documentation,
    2. Approve or deny the request, and
    3. Notify the provider by returning the request via fax or e-mail.
  4. Attach the original approved Attendance Exemption Request Form to the Site Administered Monthly Enrollment Report (SAMER) or Child Care Certificate at the end of the month.  A Site Administered Provider who also serves families through the CCR&R may attach a copy of the approved Attendance Exemption Request form to the Child Care Certificate.
  5. Indicate at the top of the SAMER or Child Care Certificate: ATTENDANCE EXEMPTION FORM ATTACHED.
  6. Keep a copy of the approved Attendance Exemption Request Form for your records.

February 20, 2015 at 1:44 am

Child Care Payment Update- February 19th, 2015

Approval of Payments by DHS
*Payments approved by DHS on Wednesday 2/18 included more (not all) payments entered on 2/1 and 2/2.
**Payments scheduled to be approved by DHS tonight, 2/19, include MOST of the remaining payments entered on 2/1 and 2/2, along with MOST payments entered on 2/3, and many (not all) payments entered on 2/4.
***More payments should be approved on Friday night  2/20, I will update what entry dates will be covered tomorrow after I review.
 
 
Providers can see approved payments at:
 
www.dhs.state.il.us
*Go to tab:  FOR PROVIDERS
*Click on:  PAYMENTS
*Click on:  PROVIDER PAYMENT INQUIRY
Enter:  SS# or FEIN
Click on:  Submit
-most recent approved payment will be noted at the top of the page.  The CVR column is the approved date.
 
Issued Payments:
It appears payments approved by DHS on Tuesday night 2/17  were issued by The Office of the Comptroller last night, 2/18.  Payments issued last night will be mailed today.  For debit card and direct deposit payments, those will be in accounts tomorrow.
Payments are generally issued by The Office of the Comptroller  1-3 working days after being approved by DHS.
Providers can see issued payments at:
www.ioc.state.il.us
*Go to Financial Inquiries (tab at top of the page)
*click on Vendor Payments
* Enter SS# or FEIN (click OK)
*For the next two pages click on Gray Boxes at bottom  (Payments and Find Warrants)
Most recent payment will be listed at top of the page.

February 19, 2015 at 3:26 pm

Child Care Paymen Update February 18th, 2015

Providers can hear payment information updates on (217) 524-9041.The message on that number is updated about once a week.

 
Approved Payments:
Last night, 2/17, DHS approved many payments entered on 1/29, 1/30, 2/1, and 2/2.  Tonight, 2/18, it appears DHS will approve More (still not all) payments entered on 2/1 and 2/2.  Providers with multiple cases may see a portion of their payments entered on 2/1 and 2/2 have been approved.  The remaining payments for these providers should be approved on 2/18 or 2/19. As most of you are aware, starting with February entries, DHS only has Federal funds remaining to approve payments.  Currently there is no State funding remaining for the Child Care Assistance Program.  Federal funding should remain available throughout this week which will allow us to continue to approve more payments. At this point, we are not exactly sure how many entry days we will be able to process. We do know the Federal funding for February will not be enough to pay all payments entered in February.  Those payments not approved in February will be carried over to March, and without additional State funding, payment delays will get progressively longer. Providers can generally hear about entered and approved payments on 800-804-3833 one or two working days after the entry or approval.  Providers can also receive information on approval of  payments by using the following web site to see approval information:
www.dhs.state.il.us
*Go to tab:  FOR PROVIDERS
*Click on:  PAYMENTS
*Click on:  PROVIDER PAYMENT INQUIRY
Enter:  SS# or FEIN
Click on:  Submit
-most recent approved payment will be noted at the top of the page.  The CVR column is the approved date.
Issued Payments
On 2/17, The Office of the Comptroller issued payments that were approved by DHS on 2/13.  As payments become approved by DHS, they should be issued by The Office of the Comptroller within 1-3 working days after approval date. Payments are issued at night.  Providers paid by paper warrant have their payments mailed the working day after being issued.  For direct deposit and debit card payments, those funds are in accounts two working days after the issue date.  Weekends and holidays are not working days
Providers can always see if a payment has been issued by going to The Office of the Comptroller web site of:
www.ioc.state.il.us
*Go to Financial Inquiries (tab at top of the page)
*click on Vendor Payments
* Enter SS# or FEIN (click OK)
*For the next two pages click on Gray Boxes at bottom  (Payments and Find Warrants)
Most recent payment will be listed at top of the page.
 
 
**More updates will follow this week**
 

February 19, 2015 at 2:02 am

Payment Update- February 13, 2015

*Providers can hear payment information updates on (217) 524-9041. The message on that number is updated about once a week.

** NOTE:  February 12 and February 16th are both state holidays.

Approved Payments:

Some Federal funding is now available. Tonight, 2/13, DHS should start approving MOST of the payments entered on 1/20 not already approved, and MOST payments entered on 1/21, 1/22, 1/23, 1/26, 1/27, 1/28, 1/29, and maybe some payments entered on 1/30. We note MOST on the approval of entered payments because some payments require extra technical work to process the payments, or there might be an issue with the provider information which can cause delays on the approval of the payments.  As most of you are aware, starting with February entries, DHS only has Federal funds remaining to approve payments.  Currently there is no State funding remaining for the Child Care Assistance Program.  With the Federal funds for February now available, on 2/17 DHS should approve Many (not all) the payments entered on 1/30, 2/1, and 2/2.  Throughout the week of 2/17-2/20, DHS should be approving Many of the payments entered early in February.  The Federal funding for February will not be enough to pay all payments entered in February.  Those payments not approved in February will be carried over to March, and without additional State funding, payment delays will get progressively longer. Providers can generally hear about entered and approved payments on 800-804-3833 one or two working days after the entry or approval.  Providers can also receive information on approval of  payments by using the following web site to see approval information:

www.dhs.state.il.us

*Go to tab:  FOR PROVIDERS

*Click on:  PAYMENTS

*Click on:  PROVIDER PAYMENT INQUIRY

Enter:  SS# or FEIN

Click on:  Submit

-most recent approved payment will be noted at the top of the page.  The CVR column is the approved date.

Issued Payments

As payments become approved by DHS, they should be issued by The Office of the Comptroller within 1-3 working days after approval date. Payments are issued at night.  Providers paid by paper warrant have their payments mailed the working day after being issued.  For direct deposit and debit card payments, those funds are in accounts two working days after the issue date.  Weekends and holidays are not working days.  February 12 and 16th are holidays.

Providers can always see if a payment has been issued by going to The Office of the Comptroller web site of:

www.ioc.state.il.us

*Go to Financial Inquiries (tab at top of the page)

*click on Vendor Payments

* Enter SS# or FEIN (click OK)

*For the next two pages click on Gray Boxes at bottom  (Payments and Find Warrants)

Most recent payment will be listed at top of the page.

**More updates will follow as payments start to become approved**

February 13, 2015 at 3:46 pm

Important: Change to PDF Regarding Travel Out of State

Change to the Individual Professional Development Funds (IPDF) – effective immediately, IPDF may no longer be used for conferences/workshops outside of Illinois, regardless of the distance.   This change is from the Department of Human Services, Bureau of Child Care & Development.

February 12, 2015 at 10:58 am

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